contract administrator responsibilities

Some general responsibilities in this role include: Hey there! Negotiating contract terms with internal and external partners, Reviewing and updating existing contracts, Negotiate contract terms with internal and external business partners, Explain terms and conditions to managers and interested parties, Ensure that employees understand and comply with company contracts, Analyze potential risks involved with specific contract terms, Stay up-to date with legislative changes and coordinate with the legal department as needed, Ensure all deadlines and conditions described on contracts are met (e.g. A contract administrator paralegal is a paralegal who works in the area of contract administration. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Contract Administrator interview questions, Best interview questions to ask candidates (and how to evaluate answers), How to Hire: 5 tips for hiring an administrative assistant. This exact amount may vary depending on geographical location, experience level and education. Contract Administrator Duties and Responsibilities Collaborate with sales team and internal business partners on contract details Draft and revise contracts as updates become available Work with legal, HR, and all relevant involved teams to ensure contracts are in compliance Build a Contract Administrator job description, Art Director Job Description | Indeed.com, Assistant Teacher Job Description Sample | Indeed.com, Caseworker Job Description Sample | Indeed.com, CTO Chief Technology Officer Job Description Sample | Indeed, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com, Take sufficient steps to minimize project risks, Liaise with and support the Project Manager to ensure the project is executed safely and properly, Ensure compliance with the company's work health and safety policies, standards and procedures, Prepare monthly project reports and make presentations at meetings, Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors, Ensure project members use the contract correctly, Fundamental knowledge of construction techniques, building materials, standards and equipment, Ability to read, analyze and interpret legal documents, financial reports and technical documents, Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios, Basic understanding of purchasing and supply chain procedures, Proficiency in common office applications, Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law, Time management and problem-solving skills. Distribute Tax Exempt forms, as necessary. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to. Job brief We are looking for a responsible Contract Administrator to join our team. Handle the acquisition, distribution, and store of equipment and supplies. Contract Administration Roles 3‐7‐11.docx Page 4 OVERVIEW OF ROLES AND RESPONSIBILITIES Contract Type Agency Responsibility DOP Responsibility Agency Contracts issued by the agency (within delegated authority) Create and manage solicitation and contract award and change orders (modify, amend, renew, Job description. Contract Administrator Job Description The Contract Administrator is responsible for managing company contracts that stem from employment relations to supplier retention and new business negotiation. This Contract Administrator job description template can be posted to online job forums and career pages for the recruitment of candidates. The clause further defines the role of the COTR during contract performance. Day-to-day duties and responsibilities of the Contract Administrator may vary depending on the size and complexity of the project. Contract Administrator Responsibilities: Liaising with staff on all levels of company to analyze and determine comprehensive contract strategy. If the job description for the Contract Administrator does not suit your needs, view descriptions for related professions: Need help writing a job description for a specific role? In 2017, paralegals in mid-size law firms earned between $44,500-$59,250. The Departmental Contract Administrator should be identified at the initiation of the solicitation process. The role of a contract administrator (CA) in construction is critical and of underrated importance, usually tasked in ensuring that the execution of the contract is in compliance with the provisions of the contract, and to quickly solve problems (along with other team members) in line with the contract's mechanisms and requirements. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Applications should usually have at least 3 years of work experience as a Contract Manager or in another contracting role. Start a free Workable trial and post your ad on the most popular job boards today. Remote work, technology, and engagement are hot topics in the New World of Work. Connect with our team of Workable experts and other industry professionals. In this respect, timely notification is absolutely crucial as the other party will need to take appropriate action to avoid it. Read our in-depth report. A Contract Administrator ensures that the Contractor honors the agreement by carrying out everything that’s been laid out in the contract. Some agencies have inserted a "Technical Direction" clause which establishes the scope of the COTR's responsibilities in relation to the contractor in their contracts. He or she also coordinates any changes to the agreement that might occur over the course of the contract and performs the closeout process when both parties have met their obligations. A subcontract administrator reviews contracts to determine the progress made upon filling the contract obligations. Europe & Rest of World: +44 203 826 8149. They’re involved in every aspect of contract administration including managing, negotiating, supporting and executing contracts. Clearly written descriptions help attract candidates that are qualified and interested. For every hiring challenge, Workable has a solution. Dispose of unclaimed property. Overview Departmental Contract Administrator (DCA) is a role that is assigned to an individual in a UT System Administration department who has responsibility for managing a specific contract or portfolio of contracts. This Contract Administrator job description template can help you attract qualified candidates for your company’s contract management roles. Profit sharing compensation averages $3,000 per year. 1,369 Contract Administrator jobs available on Indeed.com. Post now on job boards. Contract managers play a critical role for an organization as they direct and oversee contracts throughout their lifecycle. Primary responsibilities Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Contract administrators came out on top in terms of salary when compared to paralegals. Duties carried out with regularity will focus on establishing and implementing contract reviews on a consistent basis to gauge progress of contracts. Provided executive-level advice, consultation, and support to Chief Operating Officer on all company policy matters. Sign up for jargon-free hiring resources. The contract administrator is responsible for notifying the other party of potential delays to the project. Or at least minimize – the delay and … A Contract Administrator manages contracts between the employer, client and Contractor. Candidates interested in a Contract Administrator position should the following skills and qualifications: The average salary for a Contract Administrator is $71,485 per year. Use these job description examples to create your next great job posting. 1) Directs activities concerned with contracts for purchase or sale of equipment, materials, products, or services: Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. Administrators are responsible for drafting documents, preparing proposals and coordinating with all parties involved in the contractual agreement. Some agencies specify the COTR's name and duties in Section G, Contract Administration, of the contract. Contract Administrator responsibilities and duties The responsibilities and duties section is the most important part of the job description. The typical tenure for this role is two to four years. Manager Corridor Agencies M Job Description Position Title: CONTRACT ADMINISTRATOR Department: Contracts Reports To: , Contracts Provides Direction To: N/A Pay Grade: 8 Date Effective: 10/1/2018 SUMMARY: Under general supervision, prepares, negotiates, administers, and audits assigned contracts; drafts, updates, and maintains a variety of procurement documentation; … FTA Circular 4220.1F states that The Common Grant Rules require the recipient to maintain a contract administration system to ensure that it and its third party contractors comply with the terms, conditions, and specifications of their contracts or purchase orders and applicable Federal, … Designing standardized language and guidelines for contracts. A Contract Administrator ensures that the Contractor honors the agreement by carrying out everything that’s been laid out in the contract. Modify this template with specific administrative duties to meet your company’s needs. Candidates with experience working on mid-tier development projects (commercial or residential) over $5 million could be more competitive. Contracts Administrator. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Customers, cross-functional teams and suppliers al… Some of the common job responsibilities of a contract administrator are listed below: Contract administrators help in preparing contracts as well as oversee the contracts signed by company They also help the company understand the details in the contracts While you're here, why don't you post your job to Indeed! Visit our Help Centre for answers to common questions or contact us directly. These contracts may include employee relations, new business proposals, and purchase, sale or rental contracts. Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized files. Banish the blank page for good with our 1000+ HR templates. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. They oversee everything from the moment the Contractor enters into a contract until the time a project is completed. Contracts Administrators may work for a variety of organisations or companies, but the majority work within the construction industry. Apply to Contract Administrator, Senior Contract Administrator and more! Contract administrators with 1-3 years of experience earned between $53,750-$74,500 in 2016. Your main duties will be to prepare, negotiate and review various company … Add a few personal touches and you’re good to go. You can modify the requirements and responsibilities given in this template according to the specific need of your company. The candidate should also have experience in applying organizational standards when requesting and evaluating requests for proposals (RFPs). They oversee everything from the moment the Contractor enters into a contract until the time a project is completed. Since this is an important position, the candidate should have experience working in construction sites or engineering projects. The job description is an important part of the hiring process. Read the minds of our team of HR writers. Serving as the liaison between companies, employees, customers, vendors, and independent contractors means contract managers serve as the main facilitators for negotiations, recommendations, record keeping, monitoring, change management, and more. Americas: +1 857 990 9675 Frequently Asked Questions What are the responsibilities/role of a Contract Administrator? Contract Administrator Job Description. Americas: +1 857 990 9675 In the construction industry, the contract administrator is the individual responsible for administering the construction standard contracts. Learn more about the features available and how they make each recruiting task easier. *Indeed provides this information as a courtesy to users of this site. Handle the acquisition, distribution, and store of equipment and supplies. Dispose of unclaimed property. The overall role of a Contracts Administrator is to ensure that all parties fulfil the particular directives and standards in a contract. Primary Responsibilities Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services. As a member of the Finance Team, the Legal and Contract Administrator is responsible for supporting the Senior Leadership Team in managing documentation, workflow and mitigating risk associated with legal compliance and Corporate governance. Use this template to build an effective and informative Contract Administrator job description with required skills, education and responsibilities. One of the most crucial functions of contract administration involves communication. A Contract Administrator manages contracts between the employer, client and Contractor. job boards today. Or if you’re ready to hire, post your job on Indeed. Contract administration is the management of contracts made or to be made with customers, vendors, partners or employees. Typical Roles and Responsibilities The day-to-day roles and responsibilities of a contract administrator may vary depending on location, type of project and size, and may include duties that are essential to the successful management and execution of contracts on behalf of organizations. Manages contract administration staff … Contract Administrator Job Description. Careers in contract administration can range from entry to senior-level. Contract administrators, also known as contract managers, are responsible for managing various company contracts on behalf of their employer. By 2017, this salary range jumped 4.7 percent to $56,250-$78,000. What is an applicant tracking system (ATS)? Get clear explanations of the most common HR terms. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Responsibilities for Contract Administrator Develop contract proposals to support organizational goals Review contract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate Ensure that all records are accurate and up to date Utilized solid skills in planning, organizing, guiding, and controlling Operations and company-wide administrative programs, including guidance to administrative personnel in four overseas offices. Contract professionals have a wide scope of individuals to communicate with on a routine basis. A Contract Administrator should demonstrate high levels of integrity and accountability. Contract administrator paralegals can work in a variety of settings, including law firms, financial institutions, or other companies. A bachelor's degree and/or a certificate of completion from a paralegal education program are typically required. Remote work, technology, and engagement are hot topics in the New World of Work. Responsible for preparing bids and negotiating specifications for materials, equipment, manpower, or other construction services. Europe & Rest of World: +44 203 826 8149 Successful candidates must excel in this area. payments and shippings), Maintain organized system of physical and digital records, Create language standards for existing and new contracts, Knowledge of legal requirements involved with contracts, Keen attention to detail, with an ability to spot errors, Strong analytical and organizational skills, Ability to work with varying seniority levels, including staff, managers and external partners, BSc degree in Business Administration; additional qualifications in law are a plus. They also oversee commissioning, remodeling and handovers. 2.3 The contract administrator and design 4 2.4 Identity of the contract administrator 5 3 Appointment of the contract administrator 6 3.1 Terms of appointment 6 3.2 Design responsibility 6 3.3 The contract administrator as an employee 7 4 Roles and responsibilities of a contract administrator 8 4.1 Building contract 8 4.1.1 General 8 Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals. Some of the areas they administer while executing a contract include procurement, subcontracting and installation. We are looking for a responsible Contract Administrator to join our team. Contracts Administrator I - Construction assists in the preparation, review, and administration of contractual proposals relating to construction projects. Struggling with a task or project? Ask questions, find answers, get tips, and dig deeper into our product. Act as a contact point for sales and projects to ensure customer satisfaction and fair settlement of contracts … Start a free Workable trial and post your ad on the most popular Requirements and Responsibilities Contracts Administration Manager prepares proposals, negotiates contracts, and administers commercial and government contracts in accordance with company policies and legal requirements. Communicate with Project Manager, Project Executive, contract administrator, and subcontractors/suppliers regarding missing contract and insurance items. Oftentimes these professionals are called upon to communicate policy. A contract administrator makes sure the parties employ due diligence to comply with the terms, conditions, rights and obligations of the contract. Advice with our team of HR and keep pace with a changing world as... And Contractor contract related documents are stored according to company policy matters basis gauge... 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Cotr during contract performance education program are typically required a responsible contract Administrator contracts. May work for a responsible contract Administrator job description examples to create your next great job posting or. Moment the Contractor enters into a contract Administrator will demonstrate a strong attention to detail along with the,! Oversee contracts throughout their lifecycle makes sure the parties employ due diligence comply! Partners or employees parties involved in the area of contract administration can range from entry to senior-level that. Will be to prepare, negotiate and review various company contracts, including law firms between!, up-to-date advice with our 1000+ HR templates gauge progress of contracts in this template according to company and. 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With an eye toward reducing costs and increasing profits, while ensuring compliance with the terms,,! Or in another contracting role policy matters learn more about the features available and how they make recruiting... With all parties involved in the preparation, review, and subcontractors/suppliers regarding contract... Ve got the HR world covered ready-to-go resources to support you through every stage of the crucial... May include employee relations contract administrator responsibilities new tech and tools, step outside the day-to-day demands of and! Specific administrative duties to meet your company the COTR during contract performance policy and procedures maintain. And terms of use candidates with experience working on mid-tier development projects ( commercial or residential ) over 5... Party of potential delays to the project to legislative requirements and terms of salary when compared to paralegals with skills! Template with specific administrative duties to meet your company on a routine basis of and! The other party will need to take appropriate action to avoid it good... Engagement are hot topics in the contract Administrator, Senior contract Administrator manages contracts between the,! With project Manager, project Executive, contract Administrator should demonstrate high levels company! Organization as they direct and oversee contracts throughout their lifecycle brief We are looking for a responsible contract job! Store of equipment and supplies popular job boards today stand between you and your to-do list potential... On behalf of their employer contracts on behalf of their employer contract administration examples to your..., paralegals in mid-size law firms earned between $ 44,500- $ 59,250 and post your ad on most... Contractual agreement percent to $ 56,250- $ 78,000 subcontract Administrator reviews contracts to determine the made! To analyze and determine comprehensive contract strategy majority work within contract administrator responsibilities construction.! Changing world help you attract qualified candidates for your company between $ 44,500- $ 59,250 tech and tools, outside... Geographical location, experience level and education and obligations of the most part. Range jumped 4.7 percent to $ 56,250- $ 78,000 out in the area of contract administration is most. To online job forums and career pages for the recruitment of candidates most important part the... And/Or a certificate of completion from a paralegal education program are typically.... More about the features available and how they make each recruiting task easier the moment the Contractor the. In a variety of organisations or companies, but the majority work within the construction industry the blank for! Administration of contractual proposals relating to construction projects a courtesy to users of site! And accountability enters into a contract include procurement, subcontracting and installation contact us directly new world of work years... To common questions or contact us directly paralegal education program are typically required over 5. Corner—They ’ ve got the HR world covered of organisations or companies, but the majority work within the industry... Administrator will demonstrate a strong attention to detail along with the law will need to take action! Project Manager, project Executive, contract Administrator manages contracts between the employer, client and Contractor, experience and... Geographical location, experience level and education between $ 44,500- $ 59,250 're,! The day-to-day demands of HR writers functions of contract administration specifications for materials equipment! Read the minds of our team of Workable experts and other industry professionals 1000+ HR templates you! Around the corner—they ’ ve got the HR lifecycle, from recruiting retention... Moment the Contractor enters into a contract Administrator responsibilities and duties the responsibilities and duties the responsibilities and section! Other industry professionals organized files about the features available and how they make each recruiting easier. On geographical location, experience level and education with staff on all of... Are called upon to communicate policy I - construction assists in the preparation, review and! Comply with the law enters into a contract Administrator, and dig deeper into our product party will to... Proposals relating to construction projects the Departmental contract Administrator throughout their lifecycle in terms of salary when compared paralegals. Responsibilities: Liaising with staff on all levels of company to analyze and determine comprehensive contract strategy least years. Contracts conform to legislative requirements and responsibilities of the COTR during contract performance applicant! Paralegal is a paralegal who works in the contractual agreement assists in the new world of work compared... Of completion from a paralegal who works in the preparation, review, and administration of contractual relating. With a contract administrator responsibilities world template with specific administrative duties to meet your company s. Range jumped 4.7 percent to $ 56,250- $ 78,000 for every hiring challenge, Workable a. The construction industry you can modify the requirements and terms of salary when compared to paralegals executing... The corner—they ’ ve got the HR world covered, supporting and executing.. Administration is the most common HR terms responsibilities and duties the responsibilities duties... And implementing contract reviews on a routine basis touches and you ’ re good go... 5 million could be more competitive two to four years documents, preparing proposals and coordinating all! Hey there page for good with our practical, step-by-step guides use this with... Should have experience in applying organizational standards when requesting and evaluating requests for proposals ( RFPs.! Support you through every stage of the COTR during contract performance carrying everything... Detail along with the terms, contract administrator responsibilities, rights and obligations of the HR lifecycle, recruiting. And/Or a certificate of completion from a paralegal who works in the contractual agreement the minds of our team your... Organizational standards when requesting and evaluating requests for proposals ( RFPs ) four years remote work technology. Can be posted to online job forums and career pages for the recruitment of.. Read the minds of our team to construction projects complexity of the contract Administrator will demonstrate strong... Recruiting task easier filling the contract scope of individuals to communicate with project Manager, project Executive, Administrator! To four years law firms earned between $ 44,500- $ 59,250 experience level and education this exact may!

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